Collection Management Software
MuseumPlus
Collection Management Software

Collection management

MuseumPlus is designed to enhance transparency over the entire collection, letting you track individual items at the click of a button. All modules of MuseumPlus are interlinked to ensure seamless data exchange and easy inventory control. Redundant data and re-entry of the same information over and over is history.

MuseumPlus presents you with real time information on the exact whereabouts of any object, upcoming relocations, transport and insurance requirements. It also gives you an overview of the exhibit’s history and lets you create inventory reports.

MuseumPlus integrates several powerful tools to guarantee easy to handle and effective data management. The doublet control helps you to avoid identical records in the database. Detected redundancies can easily be listed, deleted or merged. Additionally there is the option to use controlled vocabulary schemes by means of thesauri and list of terms to generate the broadest possible context for your collection.

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Linked information on object records

  • Acquisition records
  • Literature references
  • Exhibition history
  • Location history
  • Provenance
  • Values
  • Historical events
  • Archival material
  • Shipping records
  • Address and contact information
  • Photo archive links
  • Media files and documents
  • and more

Documentation and research

The cornerstone of MuseumPlus is the collection module. This module stores core data of your objects, artists and related events as well as additional information of the collection items.

To simplify data entry, all field labels of MuseumPlus can be adjusted to the individual needs of an institution or according to the special requirements of a collection. MuseumPlus is equipped with several functions to avoid data entry errors and it integrates tools that speed up data entry for large collections. The seamless integration with Microsoft Office applications guarantees an easy data exchange with Word, Excel and Outlook.

 

Advanced search functionality allow users to retrieve information quickly and efficiently from any part of the MuseumPlus system. Of course search queries can be saved and reused. Search results can be expanded, narrowed, saved and reused as well.

  • Cross-collection search
  • Hierarchical search (Thesauri)
  • Full-text search (Google search)
  • Expert search (Boolean operators)

MuseumPlus is the ideal source for reliable research and intelligent document retrieval.


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Conservation

Information about conservation activities is stored in this module. The multimedia component supports the in-depth documentation of an object’s condition with digitized images, videos or sound files. A history of all condition reports and treatments is maintained. Storage, transportation and treatment conditions are recorded in detail, including the information who did which assessment when.

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Exhibition management

Organizing an exhibition is a complex task that calls for careful planning, management and tracking. This adds an extra dimension to collection management of a museum or gallery.

MuseumPlus helps to ensure the success of your exhibition, providing efficient workflow support from the early planning stages through to completion. This includes venue and room planning, loans-in and loans-out management, creating the loan contracts, shipping features, crates and cases, exhibition label and object list printing, object reservation, developing catalogues (images, texts).

 

A built-in project management feature allows you to track all important tasks, milestones and deadlines related to exhibition management. This scheduler may be used in any other module of MuseumPlus as well, which is an outstanding feature of MuseumPlus and a great tool to improve communication and smooth workflow in your institution.

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Event management

Many museums offer a variety of special programs and encourage their audience to combine their visit with an event. All events, regardless of their size and scope, need to be carefully planned and executed. MuseumPlus streamlines event management by eliminating redundant tasks. It allows you to define daily programs, schedule events, store contact details, print lists of participants and reserve rooms and equipment. Facility management functionality includes third-party room and service rentals and invoicing.

 

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What else is going on today?

  • Guided Tours
  • Workshops
  • Press conferences
  • Exhibition openings
  • Fund-raising events
  • Third party events
  • and more

Contact management

The contact and address management module is a powerful feature tailored specifically to the needs of museums and galleries. It administrates all individuals and organizations that a museum may have dealings with - from colleagues in museums, to visitors, to press, donor and VIP contacts.

MuseumPlus also draws on this address pool to support mailing campaigns by creating serial letters, email mailings, address labels or digital newsletter. The contact details are stored in the central database and are protected by the strong user rights management and security settings system of MuseumPlus.

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Use the central address pool

  • Visitors
  • Employees
  • Lenders
  • Donors
  • Conservators
  • Locations
  • Press contacts
  • Insurances 
  • Shipping companies
  • and more

Rights and reproductions

MuseumPlus features a comprehensive archive module, that makes it easy to manage your digital copies and physical reproductions of your collections. The archive comes with a royalty functionality that allows you to manage revenues streams from the copyrights you hold (photo order, invoices). Security features safeguard digital information against unauthorized access through visible or invisible watermarks or captions.

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